# How to Combine (Concatenate) Data from Multiple Rows into One Cell

Often, our data comes to us in ways that are better for calculating than they are for reading. One example of this is a standard data table that repeats headers and labels for each row. When we are sorting, alphabetizing, and filtering, this format is incredibly useful. However, when we want to read a summary of the information, these tables are difficult to work with. Sometimes, it is better to have all the options in a table listed in a comma-separated list rather than broken out across many rows. Unfortunately, Excel doesn’t have a simple function to make this possible. Here is a quick set of data manipulation steps that will build a comma-separated list in a single cell from multiple rows of data…

## Examine the Data and the Objective

Let’s look at an example data set… In this case, we have a list of all the Makes and Models of cars available in the U.S. for 2014. They are stored in a table with a separate row for each model, so the make of the car is repeated in each row as well.

What we want is a single row for each make of vehicle with a list of models after it, separated by commas. It should look like this:

The steps that follow will show you how to get to this result.

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Andrew Roberts has been solving business problems with Microsoft Excel for over a decade. Excel Tactics is dedicated to helping you master it. You can read more of his writing on his personal blog at NapkinMath.io.

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## 67 thoughts on “How to Combine (Concatenate) Data from Multiple Rows into One Cell”

Bang on !!! Super trick..Thanks…

2. Janine Comes says:

This helped article me so much! Thank-you for creating this site. Now that I’ve found it I know that I will be visiting quite often. — Janine

Thanks and it helped.

4. You have no idea how much time this just saved me. Hours upon hours as we calculate the duplicate registration for our client’s conference attendees.

Tricks like these help us clean up our data and provide the clearest picture for our clients. A HUGE thank you!

5. Thanks so much for sharing this. I was doing this manually for a list of streets and page numbers for a mapbook and this saved me loads of time. Great tutorial!

6. Srikanth says:

Thanks Andrew for your Clear article , saved me a lot of time with a huge excel file.

7. Pankaj says:

THanks a lot!!! you are super!!! Great logic used

8. yohan says:

simple and elegant solution; i found veryy very help…i hope to impress my boss ::

thanks!

9. Chris says:

Very clear and helpful. Thanks a lot!

10. diane says:

This is a solution I’m keeping. Very clever.

11. Harish says:

Hi,

This is brilliant. I have 2 more layers of complexity in the Model column in the situation I am facing.

Here, there is only one model for one cell/row. In mine, for say Row 2 – Column A – ACURA, Column B Model is say – ILX, MDX, RLX,
There may also be repeat Models as well for eg, Row 3 – Column A – ACURA – Column B – Model is MDX, RLX,

So when I concatenate, I have the value for ACURA as ILX, MDX, RLX, MDX, RLX. – How do I clean that up to just show ILX, MDX, RLX?

Thanks! I need to send this in by 8 AM EST which I am sure would not be possible but any help would be extremely appreciated!

– Harish

1. Hi Harish!

A couple years late for your deadline, but in case this helps other people, this is what I recommend:

Before you use this tutorial to concatenate your data into a comma-separated list, you need to break out your data into individual items. You’re basically going to have to reverse this concatenation process until you get your list down to:
Acura ILX
Acura MDX
Acura RLX
Acura MDX
Acura RLX

Other tutorials on the internet may help you with this problem, but I suggest starting with the Text-To-Columns feature of the Data tab in Excel.

Then, you can use the “Remove Duplicates” feature of the Data tab in Excel to eliminate the extra MDX and RLX lines in your data.

Finally, you can use this tutorial to get the non-duplicated list to group up again.

Good luck!
Andrew

12. mrWolf says:

Thank you! Saved me hours of trouble ðŸ™‚

13. Pratik says:

Thanks for the great time saving idea saved lot of hours

14. Anthony Bell says:

Awesome. I couldn’t get my head around this but your method makes so much sense. Thank you!

15. Legio says:

Thank you very much for this tip!! Really useful.

16. Jason says:

Thanks so much! This was exactly what I needed and the example made it very easy to understand!

17. smitha says:

Thanks for the clever trick.

18. Gail says:

Thank you SO MUCH! You totally rock!

19. Snehal says:

Thank you a ton!!!

20. Jennifer says:

OMG!! You are a lifesaver! I have worked all day manually merging values on a 13,000 row spreadsheet!!!!!!!!!!!!!!!!!!!!!! This literally took it down to under 1,200 in about 5 minutes. Thank you thank you thank you!

21. SOHAIL says:

Woowwwwww… thanx alot Andrew Roberts..
I was dying to know this “absolute brilliant formula” and u made it extremly easy.. thanx again
You save my life..

22. Hey great tutorial. Worked for me. Thanks a lot.

This is great! One follow up questions… What if you wanted to show an as of date either before or after the selection? I can’t keep it from wanting to repeat the date. Any solutions?

24. Alex Nguyen says:

Dude! You da real MVP! Company has been doing this manually for ages. Made me look like everyone’s Saviour.

25. Chris Wasemann says:

IS THERE A WAY TO APPLY A CONDITION THAT IF THERE IS NO VALUE IN THE ASSIGN CELLS DO NOTHING (=IF(K111=K110,O110&”, “&M111,””)???

26. spongman says:

this handles empty cells:
=IF(AND(B2=B1,D1″”,D2″”),E1&”, “&D2,””&D2)

1. Purplicious says:

Thanks, that is useful. Quicker than writing the formula to do it.

27. Purplicious says:

Thanks this is great. I have been trying to find a way to do this for ages.

I am cuurently trying to concate several dates and I can’t get the first date to format correctly. Subsequent dates do format.

I’m using =IF(A46=A45,BB45&”; “&TEXT(Y46,”dd/mm/yy”),Y46)

which gives me 41761; 29/04/14; 28/02/14

Any help would be much appreciated.

28. Ashit says:

Thanks a lot…this trick was really helpful and saved a lot of time

29. Sean Ford says:

This is great! How can I do this when I have multiple columns of data? For example, what if this example also had columns for color, year, and transmission?

30. David says:

Hi, Great article! It’s exactly what I’m looking for; however, do you have a quick tutorial on how to do the process backwards?

I was given a row with multiple model #’s, however want to split it up into individual rows. How can i go about this?

Thanks again!

1. You might look to the Text-to-Columns feature in the Data Tools section of the Data menu tab. This should let you break out the models into individual cells. Good luck!

31. Anil says:

This trick was very helpful and helped save time!

32. Vanessa says:

I added this formula to a massive file. Now, how do I delete all of the records that I don’t need any longer without manually doing it one by one?

33. Jeremy says:

Thank you~!!Saved my bacon with this ðŸ™‚

34. wiwiek says:

I’ve been wasting many hours to merge my data. your solution is so cool. you save my day.

35. taz says:

Hi.
How would i reverse this process. I get my data the other way around and need to sort it like the first page. Thanks in advance

36. Thanks for your sample formula. Really help me to collect data.. ðŸ™‚

37. Francesco Dotti says:

Thanks a lot,
Francesco

38. Excellent.
I was using the concatenate function differently that was consuming me more time.
Thanks so much for the information.
Regards,
Edward…

39. DHARMENDRA KUMAR LUCKNOW says:

THANKS SIR JI

40. danny says:

Thanks. this saved me a an hour. I needed to create a list of 150 sales reps and the states they cover. Added an additional if to compare the states and voila, a useful list.

41. VINOD JAISWAL says:

THANKS SIR JI

42. Uday says:

This is just beaaautiful!! Thank you so much!… Wonderfully explained.!

43. Gavin McMinn says:

Lifesaver. Thanks for this!

44. Research assistant says:

Thank you!

45. suresh chandra says:

so nice and simple post and resolved the issue
Thanks a lot

46. gopi says:

Awesome Bro, Its great logic, works perfectly…

47. sarala says:

Thanks ! worked for me ðŸ™‚

48. Anu says:

49. Melissa says:

Thank you!!

50. Kalyan says:

I have used it successfully. In addition to this, i have to extract first (left) 5 characters from the concatenated cell and put it in another cell.

thanks

51. Laura says:

This is awesome! Is there a formula for the reverse process? I have a list with values in one cell separated by commas and I need to convert it to each value is in a separate row.

52. Jez Greenwood says:

Well good, thank you!

53. Crystal says:

This was a GREAT video. It helped ALOT when we were combining 10,000 lines. I knew the combination needed an If function but could not develop the formula.

54. Sachin Rajput says:

Awesome Bro, Good logic, Thanks Lot.

55. michael says:

Good stuff. This helped me ðŸ™‚

56. Fayez ul haq says:

What I was searching for days..!! Superb guide. Many thanks..:)

57. This is great!
I had to combine students attendance and academic standings in order to use V-look up successfully. It’s always great to find helpful and clear tips for Excel. Thank you!!

58. SJ says:

Helped me for large data consolidation, thank you very much !!

59. Irene Patterson says:

Thank you so much! You don’t understand how much this helped me!

60. Thank you. I have used it for our Civic Association for a membership reminder. There are a few tables in the dbase (place,member,payment,owner etc) and more than one member with an email address for the same properties. This helped me to use only unique email addresses to send personalized letters to members with a list of ALL the properties included and not a email for every property. I did find a small program from a third party, but will have to pay more than R500 to use it 4 times a year.

61. ANIL AWASTHI says:

I HAVE THE DATA IN DIFFERENT COLUMNS LIKE A, B,C, D E, F, G etc but all the cells are not filled, I want that the data in different columns must be copied in a single column say for example H. How ??

62. JJ says:

Hello,

I’m using excel 2010. When I use your method, all rows except the last return 0. The last returns the first value. Any suggestions?

Thanks,

JJ